Draft note
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About this notice
This notice is given under article 10 of the Law on the Protection of Personal Data No. 6698 (KVKK). It explains how personal data collected through this website is processed, and what rights you have.
The data controller
Data controller: [Trade name] ([Site name]).
MERSIS number: [MERSIS number].
Address: [Address].
Email: [Contact email].
Phone: [Phone].
KEP address: [KEP address] (if any).
The personal data we process
Quote request form: company name, sector, budget, needs, services of interest, contact name, email, phone number, and the campaign source (utm_source) the visit arrived with.
Contact form: name, email, phone number (optional), subject and message.
Meeting booking form: name, email, phone number, company (optional), meeting date and time slot, and notes.
Cookies and similar technologies, only with your explicit consent: the identifiers set by Google Analytics (_ga, _ga_<container-id>) and the Meta Pixel (_fbp, _fbc), and what they record about your visit.
Conversions API, only with your explicit consent to marketing: when you send a form, the event, your email address and phone number hashed with SHA-256, your IP address, your browser's user agent, and the _fbp and _fbc values.
Purposes of processing
To answer quote requests and messages, and to prepare offers.
To arrange and hold the meetings you book.
To communicate with you about your request.
To keep a record of requests, messages and bookings.
To know which campaign brought a quote request.
To keep the site secure and working.
With your explicit consent, to measure how the site is used (analytics) and how well our ads work (marketing).
Legal bases
Article 5/2-c of the KVKK: processing is necessary to establish or perform a contract with you. This covers answering your quote request, preparing an offer and holding the meetings you book.
Article 5/2-f of the KVKK: processing is necessary for our legitimate interests, provided it does not harm your fundamental rights and freedoms. This covers answering messages, keeping records of requests, recording the campaign source, and keeping the site secure.
Article 5/1 of the KVKK, your explicit consent: for analytics and marketing cookies and for the Conversions API. You can withdraw it at any time through the “Cookie preferences” link at the bottom of every page.
Recipients and transfer abroad
Your personal data may be shared, for the purposes above, with the following service providers:
The hosting provider [Provider, country], which hosts the site and its data.
Cloudflare, which provides the site's network and security services, abroad.
Google, which delivers the site's email through Gmail and, with your consent, provides Google Analytics, abroad.
Meta Platforms, which, with your consent to marketing, receives the Meta Pixel and Conversions API data, abroad.
Transfers abroad are made under article 9 of the KVKK, on the basis it permits [state the basis for each recipient].
Your data may also be shared with authorised public bodies where the law requires it.
Method of collection
Personal data is collected electronically, through the website's forms when you fill them in and send them, and through cookies and similar technologies when you accept them.
Retention
Quote requests, messages and bookings are kept in active use for one year, then archived for five more years. After that, the personal data in them is anonymised.
For a quote request or message, the periods are counted from the date it was received. For a booking, they are counted from its meeting date.
Data collected by cookies is kept for the lifetimes stated in the Cookie Policy, and by Google and Meta as they set.
Your rights under article 11
Under article 11 of the KVKK, you have the right to:
learn whether your personal data is processed;
request information about it if it is processed;
learn the purpose of the processing and whether the data is used in line with that purpose;
know the third parties, in Turkey or abroad, to whom your data is transferred;
request that incomplete or inaccurate data be corrected;
request that your data be deleted or destroyed under the conditions of article 7 of the KVKK;
request that the third parties to whom your data was transferred be notified of a correction, deletion or destruction;
object to a result against you that arises from analysing your data exclusively through automated systems;
claim compensation if you suffer damage because your data was processed unlawfully.
How to apply
You can exercise these rights by a written application to [Address], by email to [Contact email], or through our KEP address [KEP address].
Your application should include your name and surname, your signature if it is on paper, your address or email for the reply, and what you are asking for.
We answer your application within 30 days at the latest.